Here are some great tips I found from Peter Bregman. For more information - check out his blog entry "A Practical Plan for When You Feel Overwhelmed." Clicking the "publish post" button will cross one thing off my list - Hooray!
- First, spend a few minutes writing down everything you have to do on a piece of paper. Resist the urge to use technology for this task. Why? I'm not sure, but somehow writing on paper — and then crossing things out — creates momentum.
- Second, spend 15 minutes — no more — knocking out as many of the easiest, fastest tasks as you can. Make your quick phone calls. Send your short emails. Don't worry about whether these are the most important tasks on your list. You're moving. The goal is to cross off as many items as possible in the shortest time. Use a timer to keep you focused.
- Third, when 15 minutes are up, turn off your phone, close down all the windows on your computer, and choose the most daunting thing on your list, the one that instills the most stress or is the highest priority. Then work on it and only it — without hesitation or distraction — for 35 minutes.
- After 35 minutes, take a break for 10 minutes and then start the hour-long process over again, beginning with the 15 minutes of quick actions.